WAVERLY HUNDRED HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
DATE: Wednesday, March 28, 2012
TIME: 7:30 P.M.
LOCATION: Ivanhoe Community Center
6101 SW 148
th AvenueDavie, Florida 33331
MINUTES
Pursuant to call upon proper notice, the meeting of the Board of Directors was
held on March 28, 2012.
PRESENT: Tina Franetic – President
John Ayala – Director
Kathie Carlisle – Secretary
Mike Hapsas – Director
Josephine Milone - Director
ALSO PRESENT: Lori Blitz- Exclusive Property Management
CALL TO ORDER:
Tina Franetic, President called the meeting to order at 7:32 PM having
established a quorum.
A MOTION was made by Tina Franetic for Josephine Milone to join the
board as a Director with a 2nd by John Ayala and APPROVED by Mike
Haspas. 4:4.
OPEN FORUM TO THE MEMBERSHIP:
Several members were present and questions were taken during this time as the
legal portion would be closed to the members.
The board advised the members that they were dissatisfied with the current
attorney and that the 2010 and 2011 tax return and financials are being
completed.
The board requested that the property manager confirm what is being completed
near 6481 West Sedgewyck Circle and towards the entrance.
MANAGEMENT REPORT:
The Property Manager presented the management report to the Board.
FINANCIAL REVIEW:
The Financial Statement for the period ending February 28, 2012 and the
Delinquencies were reviewed.
CLOSED PORTION OF MEETING:
At 7:50 PM, the meeting was closed to members and Keith Backer from
Backer Law Firm was present by phone.
COLLECTIONS:
The board confirmed that any actions to be taken from the association
would require written approval. This includes transfer of files for demand
and lien, monitoring foreclosures and foreclosure action by the
association.
Keith Backer discussed the options available to initiate collections and
pursue unpaid maintenance portions. The board relayed the association’s
current collection policy and will re-evaluate it again at the end of April.
Mr. Backer confirmed that all work will require written approval in the future
and Ryan Aboud will be notified as well. The property manager should
review all bills paid and unpaid to Backer Law Firm for unauthorized work
and Keith Backer will negotiate the cost so the board may be advised.
The property manager should ensure that the 23 delinquent owners are
sent certified return receipt and regular mail demand for payment letters as
referenced in the management report. If payments are not received, the
board will consider transferring the accounts to the attorney.
The property manager should confirm that EPM is listed as the registered
agent and ensure that Keith Backer provides the board and management
with confirmation of the association’s current collection policy which
requires written approval for all work.
MEDIATION ISSUE:
Mr. Backer, the owner and the board were present and verbally negotiated
an acceptable resolution which appears to be advantageous to the
association.
The owner should contact his attorney and have them prepare an
agreement and submit an architectural as discussed for review by Backer
and final approval form the board. The agreement and architectural should
be received no later than April 10
th and the work completed within 30 daysafter approved. It appears that the association and owner are in agreement
to try to resolve this prior to the mediation at the end of April.
NO TRESPASSING SIGNAGE:
The board currently tabled any further action. Josephine Milone will check
the storage items for a survey and Mike Haspas will check for prior emails
regarding the neighboring properties.
REOPENED TO MEMBERS
MINUTES:
A MOTION was made by Tina Franetic to approve the February 22, 2012
Board Meeting Minutes with a 2
nd offered by John Ayala, 3rd by KathieCarlisle AND APPROVED by Mike Haspas 4:5.
ADJOURNMENT:
A Motion to ADJOURN at 9:09 PM was made by Tina Franetic. 5:5.
Respectfully submitted
Lori Blitz, Exclusive Property Management
Date:_____________ Approved by :__________________________________